Summary: Answer Phones, greet visitors, maintain incoming and outgoing mail, filing, data entry and assist the administration office as well as other assigned tasks. Computer program uses for maintaining records. Highly detail oriented. Complies with all safety regulations and practices. 3-5 years of experience.
• Answers phone calls with proper greeting, screens callers and handles and/or transfers callers appropriately, retrieves messages from voice mail and forwards to appropriate personnel.
• Sets up and maintains lobby and customer lounge.
• Greets visitors and notifies appropriate personnel per Closed Loop Procedure. Monitor visitor access for security purposes.
• Costs out truck deliveries and posts UPS, FedEx, Messenger, and Truck Delivery reports daily.
• Opens and posts CH Robinson truck reports daily.
• Processes and enters tracking number and costs into Prism from pick lists, forwarding completed paperwork to DG Production Coordinators.
• Proofreads cycles and dispatch tickets from shipping, ensuring tracking numbers are accurate.
• Auto posts in Prism for Fulfillment department daily, contacting Lead BB Production Coordinator with any outstanding postings for Chipotle.
• Runs open orders report daily out of Prism, forwards information to all CSRs.
• Reviews paperwork received from the Shipping department daily. Looks up assigned CSR in Prism, sorts, and distributes paperwork accordingly.
• Scans vendor invoices to accounts payable at corporate office.
• Arranges vehicle transportation as needed for visitors.
• Posts plant employee timecards in Prism daily (shop floor management timecards).
• Assist with activities related to event planning.
• Manages office supplies and submit orders as needed.
• Orders food when needed for meetings.
• Ensures substitute receptionist is properly trained. (HR Admin, DGR Receptionist)
• Serves as back up to Downers Grove receptionist when out of the office.
• Assists other departments as needed.
• Performs other job duties as assigned.
$18 per hour
Equal Opportunity Employer/Veterans/Disabled
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