Accounting Principals is seeking a highly detailed Payroll Manager to join an amazing company in Chicago with a great mission! This role will supervise the process of the payroll, not a team. You must have at least 5 years of full-cycle payroll experience with a BA degree and understand how payroll relates to the GL and HR. This is a temp-to-hire role, the client very much intends to hire for this role during COVID-19. The interview process will be done via video and the salary is up to 60k DOE once converted. Please apply if you meet the requirements! We're a global family, and we will prevail through this together!
Principal Duties and Responsibilities
Adheres to set processing rules and responsibilities between the Human Resources Department and Payroll Department.
Records and administers the complete handling of wage garnishments and child support documents including payment process to creditors. Responsible to follow through on all related correspondence on a timely basis or required by laws.
Maintains system tables for computation of pay according to Agency policy in all related payroll software systems.
Compiles/prepares or supervises compilation and preparation of other payroll data such as a pension, insurance, and credit union payments, vacations, sick leave, overtime, and taxes. Reviews and approves payroll deductions.
Interprets Agency policies and government regulations affecting payroll procedures
Supervises or prepares the preparation of government documents.
Reviews payroll to ensure accuracy including inactivation status after processing last paychecks for terminated employees.
Determines work procedures prepare work schedules and expedites workflow.
Assigns duties and examines work for exactness, neatness, and conformance to policies and procedures
Distributes vacation and sick day accrual schedule to responsible Management staff on a bi-weekly basis.
Maintains payroll summary recaps with authorized CFO signature for each process payroll (Staff, janitorial, and client payroll).
Maintains paid overtime statistics for each payroll showing both current and cumulative records by program and Division on a bi-weekly basis including distribution to Executive Director and CFO.
Records and adjusts vacation accrual liabilities in the general ledger for each program on a quarterly basis.
Maintains and posts payroll data on a regular basis including required month-end accruals on or before the 9th day of the following month.
Maintains and updates all required payroll policies and procedures and makes recommendations as necessary for systems and procedure changes.
Studies and standardizes procedures to improve the efficiency of supervisors.
Maintains confidentiality of all information and adheres to the Agency’s Code of Ethics.
Prepares and submits federal, FICA and state income tax deposits and returns, employer contributions, and special allowances.
Prepares, reconciles payroll accounting records for the annual audits within given timeframes an act as the contact person for any external audit of payroll records, systems, and procedures.
Oversees the confidential management and maintenance of employee payroll records.
Attends meetings and participates in special projects, committees and on teams related to payroll issues.
Keeps abreast of developments and changes in payroll tax laws, systems, and technologies.
Prepares journal entries and reconciles payroll and tax ledger accounts and W2’s.
Performs other related duties as assigned.
Bachelor’s degree in business administration or accounting plus five or more years experience in computerized payroll administration with some supervisory experience or equivalent combination of education and experience may be substituted.
Thorough knowledge of federal, state and local legislation concerning payroll systems and issues.
Working knowledge of relevant generally accepted accounting principles and practices.
Ability to develop, recommend and implement effective and defensible programs to achieve goals.
Ability to organize and analyze statistical data and prepare comprehensive reports as required.
Ability to establish and maintain effective working relationships with department heads, other managers, employees, and vendors.
Ability to communicate effectively.
Proficient with personal computer hardware and payroll software applications, such as fluency with Microsoft XP, NT, Word, Excel, Access, PowerPoint is a must. Payroll and Human Resources software knowledge, such as Ultipro is a plus.
Ability and willingness to work overtime hours as required.
Please apply with your CV to: