Office Assistant

  • Location
    Laramie, Wyoming
  • Category
    Administration
  • Job reference:
    US_EN_5_834155_2801958
  • Job type
    Contract/Temporary

Office Assistant

  • Office Location: Laramie WY 82070
  • Hours: M-F (8am – 5pm)
  • 3 Month Contract to Hire Opportunity
  •  

    Day to Day Duties:

  • Receives and logs incoming faxes, packages, etc.
  • Retrieves and distributes incoming mail and packages
  • Processes and logs outgoing mail and packages (via Federal Express, UPS, certified mail, etc.) and arranges for courier service and/or takes mail to post office, if needed
  • Monitors postage meter balance and purchases additional postage, as necessary
  • Maintains inventory and coordinates ordering, stocking and distribution of all commonly used office, janitorial and kitchen supplies
  • Performs basic maintenance of office equipment (copiers, fax machines, postage meter) and contacts third party for service, as needed
  • Prepares and maintains conference rooms
  • Completes general facilities tasks, including light maintenance, loading and unloading dishwasher and basic cleaning duties coordinating with landlord, as needed
  • Creates new client files and organizes on-site file room
  • Retains and archives client files according to firm standards
  • Manages transmission of files to and from off-site storage, maintaining accurate records of file location and retention dates
  • Acts as receptionist when necessary to answer and direct incoming calls, assist callers with questions, and take messages, as needed
  • Prepares workstations/offices for new employees by completing a cleaning of the current space and set up of telephone, computer and office supplies
  • Administers ID badge and access card procurement, if needed
  • Scans and distributes via email incoming paper documents to staff/clients
  • Scans documents into paperless document management systems
  • Prepares documents including duplication, collation, binding and quality control, as requested
  • Collaborates with employees regarding “hoteling” by storing employee files and supplies in a secure location and delivering files and supplies to the employees’ work location, as needed
  • Other duties as required
  •  

    Basic Qualifications:

  • Education:  High School diploma, GED or equivalent required
  • One (1) year of experience in office services / facilitates or similar position
  • Proficiency in Microsoft Office Suite
  • Strong verbal and written communication skills
  • Ability to adapt communication style to successfully convey message and objective to diverse audiences
  • Capacity to successfully multi task while working independently or within a group environment
  • Capable of working in a deadline-driven environment with an attention to detail


  • Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please

    The Company will consider qualified applicants with arrest and conviction records

    Please apply with your CV to:

    The Adecco Group North America family of brands has been named a 2019–2020 Great Place to Work®.

    You apply with us. We partner with you.

    • Resume Help

      We’ll make sure your resume features the skills, keywords and personality it needs to stand out.

    • Interview Prep

      Let us tell you about the company and the hiring manager, and ask you some practice questions.

    • Career coaching

      We’ll help you continually develop your skills and keep your career moving in the right direction.

    • Great benefits

      Health, dental, 401k, work-life balance. You stay focused on your job. We've got you covered.

    Similar Jobs
    Not the right job?

    We'll help you find a better fit. Send your resume now.