Office Assistant

  • Location
    Laramie, Wyoming
  • Category
  • Job reference:
  • Job type

Office Assistant

  • Office Location: Laramie WY 82070
  • Hours: M-F (8am – 5pm)
  • 3 Month Contract to Hire Opportunity

    Day to Day Duties:

  • Receives and logs incoming faxes, packages, etc.
  • Retrieves and distributes incoming mail and packages
  • Processes and logs outgoing mail and packages (via Federal Express, UPS, certified mail, etc.) and arranges for courier service and/or takes mail to post office, if needed
  • Monitors postage meter balance and purchases additional postage, as necessary
  • Maintains inventory and coordinates ordering, stocking and distribution of all commonly used office, janitorial and kitchen supplies
  • Performs basic maintenance of office equipment (copiers, fax machines, postage meter) and contacts third party for service, as needed
  • Prepares and maintains conference rooms
  • Completes general facilities tasks, including light maintenance, loading and unloading dishwasher and basic cleaning duties coordinating with landlord, as needed
  • Creates new client files and organizes on-site file room
  • Retains and archives client files according to firm standards
  • Manages transmission of files to and from off-site storage, maintaining accurate records of file location and retention dates
  • Acts as receptionist when necessary to answer and direct incoming calls, assist callers with questions, and take messages, as needed
  • Prepares workstations/offices for new employees by completing a cleaning of the current space and set up of telephone, computer and office supplies
  • Administers ID badge and access card procurement, if needed
  • Scans and distributes via email incoming paper documents to staff/clients
  • Scans documents into paperless document management systems
  • Prepares documents including duplication, collation, binding and quality control, as requested
  • Collaborates with employees regarding “hoteling” by storing employee files and supplies in a secure location and delivering files and supplies to the employees’ work location, as needed
  • Other duties as required

    Basic Qualifications:

  • Education:  High School diploma, GED or equivalent required
  • One (1) year of experience in office services / facilitates or similar position
  • Proficiency in Microsoft Office Suite
  • Strong verbal and written communication skills
  • Ability to adapt communication style to successfully convey message and objective to diverse audiences
  • Capacity to successfully multi task while working independently or within a group environment
  • Capable of working in a deadline-driven environment with an attention to detail

  • Equal Opportunity Employer/Veterans/Disabled

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