Executive Assistant

  • Location
    Atlanta, Georgia
  • Category
  • Job reference:
  • Job type

We align with our businesses to deliver innovative solutions that:

• Address specific business challenges, integrate processes, and create great experiences
• Connect our work to shared goals that propel WestRock forward in the Digital Age
• Imagine how technology can advance the way we work by using disruptive technology

We are looking for forward thinking talent that can accelerate our focus areas such as building stronger foundational technology capabilities, reducing complexity, employing digital transformation concepts, and leveraging technology.

The opportunity:

The Executive Assistant provides high level executive and administrative support to the IT Organization for the big transformation project. He/she provides scheduling, administrative functions, record management, travel (including domestic and international), department purchase orders and invoices, drafting, editing and compiling of presentations, handles highly confidential issues and matters of sensitive nature. This position is required to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications from internal and external sources. Must be able to anticipate the needs of the Executive and act accordingly.

How you will impact WestRock:
• Manages Executive’s calendar. Keeps Executive apprised of appointments/meetings or schedule changes, manage appointment requests, and ensures Executive has appropriate documents for meetings. Arrange and reserve conference rooms, catering, audio visual and telephony equipment for meetings and conferences as requested.
• Processes invoices and purchases orders. Reviews expense reports for ensuring appropriate coding and expenses are in line with Company travel and expense policy.
• Manage executive’s approval requests
• Manages travel arrangements and proactively coordinates the pre-planning of trips including securing visas, hotels, transportation, processing passport renewals and other information as needed.
• Serves as liaison with staff from other organization functions as well as external clients and customers.
• Handle sensitive/confidential information requiring a high level of discretion.
• Develop a good working relationship with all levels of staff in all departments.
• Responsible for PowerPoint presentations as required for all special projects supporting the Executive level team.
• Performs various administrative tasks including ordering of meals and office supplies.
• Support executive and staff with team communications reports compilation, management and distribution
• Maintain tracking documents
• Assist with PowerPoint presentation compilation and formatting
• Support other team meetings and activities as needed.
• Perform other duties as assigned.

What you need to succeed:
• Bachelor’s Degree required.
• 5 years minimum related experience.
• Experience working with a large publicly traded organization preferred.
• Microsoft Office (Strong proficiency in MS-Word, Excel, PowerPoint).
• Technical ability with excellent written and verbal communications skills.
• Attention to detail in composing, typing, proofing materials and ability to establish priorities.
• Ability to work in a fast-paced changing environment.
• Focused, dedicated, and organized with strong attention to detail and a strong work ethic.
• Able to manage multiple priorities efficiently and effectively.
• Strong interpersonal skills with ability to work and collaborate with employees at all levels.
• Professional conduct and discretion exhibited at all times.
• Demonstrated ability to think and act quickly and solve problems using sound judgment

$30-$35 per hour 

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records

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