Executive Admin Assistant

  • Location
    Nashville, Tennessee
  • Category
    Administrative / Clerical - General
  • Job reference:
  • Job type
    Contract/Temp to Hire

The Executive Assistant provides a full range of administrative and clerical support to assigned teams and/or team members within the department. We are seeking a highly skilled, assertive, organized professional with experience working with C-level and other higher level officials within an organization. 


Key Responsibilities– Provide administrative support to assigned department employees.   Duties (included but not limited to):
  •        Perform a wide variety of varied, complex, sensitive, highly responsible, and confidential administrative, secretarial and advanced clerical functions in support of assigned department employees.
  •        Power Point presentation development. 
  •      Maintains individual team member calendars ensuring the calendars are up-to-date, contain the pertinent information and proactively resolves scheduling conflicts.
  •        Coordinates schedules, prioritize functions and appointments, and makes certain that deadlines are met and other duties are carried out seamlessly.
  •        Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  •        Schedule and organize complex activities, such as meetings, travel, training sessions and department activities.
  •        Prepare itineraries, agendas, and register staff as needed for meetings and conferences.
  •        Process and submit expense reports for business expenditures.
  •   Qualifications
  •        Strong work tenure: 3 to 5 years of experience supporting C-Level Executives, preferred; maybe substituted with 7+ years of departmental support
  •        Advanced knowledge in Microsoft Office (Outlook, Word, Excel, and Power Point) required
  •        Intermediate knowledge of Visio preferred but not required
  •        Typing proficiency of at least 50-55 words per minute

  • Equal Opportunity Employer/Veterans/Disabled

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    The Company will consider qualified applicants with arrest and conviction records

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