The Controller oversees the Accounting Department and is charged with the proper upkeep of financial records and s adherence to applicable accounting and regulatory (i.e., IRS) guidelines. This role facilitates timely decision-making by ensuring that accounting records are accurate, reliable and up-to-date. Key responsibilities also include ensuring compliance with regulatory and lender requirements, leading the annual audit, implementing internal controls and recommending process improvements.
• Supervise accounts receivable, accounts payable and payroll functions.
• Review daily deposits against bank activities for completeness and accuracy.
• Reconcile online payments with checks and ACH credits.
• Reconcile allocation payables and payments with Planning & Allocations Committee.
• Review and release, when appropriate, payment exceptions identified by the bank.
• Oversee County grant reporting and reimbursement (senior nutrition, chaplaincy).
• Process wire transfers as necessary.
• Coordinate with Data Processing to ensure proper recording of donor transactions.
• Assist other departments with accounting requests.
• Address accounting, internal controls and process issues.
• Recommend internal controls and process improvements.
• Assist in preparation for Audit and Finance Committee meetings.
• Assist in IT, administration and facilities matters as needed.
• Ad hoc reports.
• Other duties as required.
• Record wire transfers.
• Extract donor activity and upload to general ledger.
• Review semi-monthly payroll before transmission.
• Review receipts prior to posting.
• Review payables prior to posting.
• Review payroll prior to posting.
• Reconcile petty cash fund.
• Reconcile accounts in accordance with monthly close process, prepare appropriate journal entries and resolve issues as needed.
• Prepare monthly GAAP financial reports.
• Prepare monthly investment schedules for agencies with custodial accounts.
• Ensure billing and collection of rental income.
• Ensure billing and collection of other receivables.
• Bill supporting organizations and partner agencies for fees.
• Bill other agencies for loan repayments.
• Prepare quarterly reports for Endowment.
• Reconcile accounts in accordance with quarterly close process, prepare appropriate journal entries and resolve issues as needed.
• Prepare quarterly GAAP financial reports
• Prepare quarterly grant reports as required by government regulation.
• Assist in budget reporting as needed.
• Perform financial close and Supporting Organization books.
• Lead annual audit.
• Coordinate with Accountant and Auditors.
• Prepare agency investment reports and confirmation requests.
• Prepare 990 schedules for all supported organizations.
• File IRS reports and returns (990s, 5500s, 1099s) for organization and supported organizations.
• File NJ charities registrations for organization and supported organizations.
• File annual reports to NJ.
• Ensure 990s are up-to-date in Guidestar.
• Ensure compliance with labor, state and federal filing requirements.
• Respond to surveys.
• Participation in special fund rasing events and other organization events as needed.
• Assist in budget preparation.
• Accounting degree
• Strong grasp of accounting concepts and application to business transactions
• High proficiency in Microsoft Excel (pivot tables, if-then formulas)
• Proficiency in MS Word, Power Point, Outlook
• Familiarity with Access and Visio
• Quick learner
• Excellent oral and written communication skills
• CPA or MBA or candidate with progressive career advancement
• Experience using Abila (Sage) MIP and Millennium
• Experience with 990 preparation and / or accounting for endowments
• Non-profit experience
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