Contract Biller

  • Location
    Wading River, New York
  • Salary
    $ 20 - $ 25
  • Category
    Accounting & Finance
  • Job reference:
  • Job type

Accounting Principals has partnered with a great organization. We are recruiting for a Contract Biller/ Junior Accountant to work under the general supervision of the Senior Contracts Manager, the responsibilities of the Contract Biller include the overall management of contract billing and collections. This position pursues collection of all claims until payment is made by the funders, in addition to performing other work associated with contracts billing process, such as monthly invoicing, and annual budget preparation.


Principle Responsibilities:

  • Responsible for the monthly preparation of invoices, along with any supporting documentation required.
  • Initiates discussions with representatives of funding sources to help resolve and respond to open issues.
  • Assist in the analysis staffing patterns and available contract dollars.
  • Maintains tracking forms for programs to assurance census and financial accuracy for various state agencies.
  • Prepares entries for monthly contract program and grant revenue.
  • Prepares budgets, analyses and projects for existing contract programs and grants and new proposals as requested by Program staff and funding sources.
  • Compares actual expenditures with the budget, advising supervisory and program staff of issues and variances to resolve.
  • Initiates discussions and make recommendations for modifying existing budgets.
  • Prepares budget modifications and billing statements for funding sources in the manner, format and within time requirement defined by funding sources.
  • Maintains appropriate backup documents and analysis to substantiate billing statements.
  • Compiles and analyzes financial information for preparation of journal entries and processes them.
  • Prepares schedules and documents as necessary to support billings and modifications as requested by agency and finding source managers.
  • Provides support with department projects according to department needs.
  • Essential Job Functions:

  • Ability to continuously sit at a desk and look at a digital device screen.
  • Ability to frequently walk, bend, and reach.
  • Ability to frequently engage in repetitive motions and tasks using both hands.
  • Required Education and Skills:

  • Bachelor's Degree in Accounting or a closely related field preferred
  • Minimum of two years of related experience in accounting and finance, with strong GAAP knowledge.
  • Knowledge of using Microsoft Office products (Excel, Word, PowerPoint)
  • Experience with governmental contracts and private grant funding
  • Analytical and quantitative thinker
  • Skill in both verbal and written communication with all levels of agency staff and funders
  • Ability to multitask, consistently meet deadlines, and demonstrate strong time management skills.
  • Good planning and organizational skills to balance and prioritize work
  • Ability to understand and adhere to regulatory requirements governing the functions of this position.
  • Ability to work under conditions of pressure and adjust to urgent situations.
  • NOTE: This position is REMOTE currently, but the office is located in the Eastern Suffolk County area, so must be able to commute there if this position becomes in office. 



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