Billing Specialist / Payroll Administrator

  • Location
    Pasadena, Texas
  • Salary
    $ 21 - $ 24
  • Category
    Billing / Collections
  • Job reference:
  • Job type
    Direct Hire

Billing Specialist / Payroll Administrator


A privately-owned multinational oil and gas services corporation is looking to add a Billing Specialist / Payroll Administrator to their team in Pasadena, TX. This Billing Specialist / Payroll Administrator will be responsible for processing daily work tickets for payroll hours and handle billing on T&M and lump sum projects. This person should have a minimum of 3 years processing field work tickets, T&M billing and lump sum project billing for a project, construction, engineering or civil work company.


If you are looking for a new career with a company that fosters an enjoyable and rewarding work environment that encourages professional and personal growth for all employees, please keep reading!



  • Time and material billing
  • Lump sum billing
  • Weekly run a report for business unit leaders to review per diem pay and make any adjustments if needed
  • Weekly billing and balancing to customer’s track system where applicable
  • Responsible for job setup
  • Communicate with Contract Administration, Operations and Payroll departments to resolve billing issues
  • Communicate with Field Superintendents regarding discrepancies on daily work tickets
  • Assist field service personnel with issues regarding their time
  • Generate client invoices on a weekly basis or per contract agreement for multiple regions
  • Review and approve field agent time and expenses
  • Compile and upload supporting documentation to client websites (various EDI portals)
  • Research and respond to client billing inquiries
  • Enter billing information into billing system
  • Provide any necessary documents requested by accounting department
  • EDI invoicing


  • 3+ years of T&M, lump sum and field payroll experience
  • Related experience with a project, construction, engineering or industrial based company necessary
  • Experience with Vista / Viewpoint highly preferred, but not a deal breaker



  • Excellent MS Excel skills
  • Extremely organized with excellent customer service skills
  • High level of reliability, maturity, good attitude/work ethic. Can handle stressful situations.
  • Adaptable to changes in a fast-paced environment
  • High attention to detail and excellent organizational skills
  • Must be deadline oriented and ability to handle multiple, competing priorities on individual and team assignments


  • $21.00/hr. - $24.00/hr.

If this position sounds well-suited to your background – apply today for immediate consideration!

If you experience technical difficulties upon submitting your resume, please email your resume in MS Word format directly to

Please apply with your CV to:

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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