AR and Billing

  • Location
    Westbury, New York
  • Salary
    $ 60 - $ 65
  • Category
    Accounts Receivable
  • Job reference:
  • Job type
    Direct Hire

Permanent Career Opportuniity!!

We are searching for an Accounts Receivable/Billing Specialist to work for a growing, energetic firm in the Garden City, NY Area. 

The Accounts Receivable / Billing Specialist will report to the Controller and Assistant Controller and become part of a 6-person Accounting Team.

Duties and Responsibilities:

  • AIA Progress Billing for Schedules of Values and Change Orders, using Textura and Sage 100 Contractor for multiple companies.
  • Responsible for gathering and submitting supporting documentation for billing submission packages.
  • Issuance and distribution of all Billing to clients.
  • Follow up with Project Managers regarding outstanding Change Orders, as needed.
  • Enter and reconcile QuickBooks billing into Sage 100 Contractor.
  • Timely and accurately record checks and wires received. 
  • Deposit all checks received using in-house bank scanner.
  • Review of A/R Aging report for accuracy. 
  • Monitor, trace and correct billing errors, as needed.
  • Quarterly preparation of most recent AIA Progress Bills for reconciliation and support of the Sage 100 Contractor Work in Progress report, and reconciliation between the internal Excel WIP report and Sage 100 Contractor.
  • Weekly circulation of A/R Aging and Cash Receipts reports.
  • Weekly Collections efforts on overdue invoices (phone calls and emails).
  • Mailing of Monthly Statements to Clients.
  • Reconciliation between client statements and in-house records. 
  • Other Duties may also involve:

    Assists in quarter-end and year-end tasks for the accounting close as they relate to Accounts Receivable.

    Ability to properly communicate with all clients and other coworkers.

    The ideal candidate will:

  • Have experience with Construction Accounting billing software (Textura and Sage 100 Contractor or other similar Construction Accounting software)
  • Possess strong attention to detail
  • Have the ability to think critically and use problem solving skills
  • Be a team player
  • Be highly motivated
  • Have excellent written and verbal communication skills
  • Desired Qualifications:

  • 4-5 years of related experience.
  • Experience with Sage 100 Contractor or similar Construction Accounting software.
  • Associates Degree/Billing Certification preferred.
  • Strong organization skills with high level of detail.
  • Proven ability to meet tight deadlines and work under pressure.
  • Proficiency in Outlook, Excel and Word.
  • Company does offer benefits, such as medical, dental, 401K and PTO. 


    Equal Opportunity Employer/Veterans/Disabled

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    The Company will consider qualified applicants with arrest and conviction records

    Please apply with your CV to:

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