AP Analyst

  • Location
    Irving, Texas
  • Category
    Accounts Payable
  • Job reference:
  • Job type
    Direct Hire

We have partnered with an Irving TX company to find an AP Accountant for a direct hire position. The Accounts Payable Accountant reports to the Accounts Payable Supervisor and performs a variety of accounts payable (AP) duties, which may be focused in one functional area or allocated across multiple functional areas (Correspondence, Same-Day Payment Processing, Batch Payment Processing or Expense Report Reimbursements).  Based on experience, the position may be classified as Level I through Level III. 

What You Will Be Doing:

  • Vendor set up and maintenance, including managing W-9 documentation as needed
  • Enter invoices, ensuring proper approval and supporting documentation
  • Review and verify invoices and check requests
  • Process payment journals in accordance with Company timelines (daily and monthly payment runs)
  • Process corrections and voids when errors are identified or payments returned
  • Research invoice payment status and outstanding payments
  • Respond to vendor and field inquiries via email and telephone in a courteous, timely and professional manner
  • Monitor and reconcile payment programs, Paymode-X and Virtual Payables
  • Review expense reimbursement requests for appropriate documentation and approval
  • Assist with filing claims for Unclaimed Property, tracking claims and recoveries
  • Manage department mail by opening, sorting and distributing it on a daily basis
  • Maintain proper storage of invoices, checks and other documents by organizing, scanning, and filing them
  • Prepare checks for mailing
  • Provide documentation and support for external audits
  • Maintain proper record retention according to company policy
  • Other duties as assigned by the Accounts Payable Supervisor or Accounting Operations Manager

    The Ideal Candidate:

  • Experience in clerical or similar position, accounting/finance/shared service environment preferred
  • Attention to detail and proven ability to follow standard procedures
  • Strong verbal and written communication skills
  • Customer-focused, team player
  • Ability to organize and prioritize tasks, meeting required deadlines
  • Proficiency in Microsoft Excel, Word and Outlook
  • Proficiency in Microsoft Dynamics AX, Laserfiche and / or ExponentHR a plus
  • Experience in a high-volume, paper-centric and fast-paced AP department a plus

  • Equal Opportunity Employer/Veterans/Disabled

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