AP Admin

  • Location
    Irving, Texas
  • Category
    Accounts Payable
  • Job reference:
    US_EN_5_844868_2827847
  • Job type
    Contract/Temp to Hire

We have partnered with an Irving TX client to find an AP Admin for a contract to hire opportunity. The role pays $20hr and is in office. This position provides detailed administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying, and reconciling invoices per established policies and procedures in an efficient, timely and accurate manner. In this role, you will be responsible for the AP process including AP data entry, reconciling vendor statements, timely vendor communications, and provide accounting administrative support to our senior accounting team.

 

What You Will Be Doing:

  • Performs a wide variety of technical, administrative, and office support duties in support of the Company’s Accounting Department.
  • Match purchase orders to invoices and enter invoices into computer.
  • Reconcile processed work by verifying entries and comparing system reports to balances.
  • Charge expenses to correct accounts and cost centers by analyzing invoice/expense reports and recording entries.
  • Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, resolving purchase order, contract, invoice or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments.
  • Maintain accounting ledgers by verifying and posting account transactions.
  • Manages vendor information; contacts vendors to request and update information, verify vendor accounts by reconciling monthly statements.
  • Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures.
  • Protect value by keeping information confidential.
  • Creates and processes lien notices and lien waivers.
  • Supports collection activities.
  • Conducts statement reconciliation; researches, tracks, and restores accounting or documentation problems and discrepancies.
  • Creates and invoices work orders.
  • Assists or prepares correspondence.
  • Files and pulls invoices and statements as needed.
  • Backup front desk as needed.
  •  

    The Ideal Candidate:

  • High school diploma or equivalent; Associates Degree or equivalent from a two-year college or technical school preferred.
  • 1-3 years accounts payable experience required. Construction industry experience preferred.  
  • Knowledge of ComputerEase a plus.
  • Computer competency and efficiency, including intermediate Excel skills and proficiency in Outlook.
  • High degree of accuracy, attention to detail and confidentiality.
  • Excellent data entry skills.
  • Excellent analytical, problem solving and decision-making skills.
  • Effective organizational, stress and time management skills.
  • Ability to prioritize and plan effectively to complete tasks in a relatively fast-paced environment.
  • Flexible and adaptable; ability to work in a team environment and initiative to work alone.
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