Accounts Payable

  • Location
    Hauppauge, New York
  • Salary
    $ 25 - $ 30
  • Category
    Accounts Payable
  • Job reference:
  • Job type
    Contract/Temp to Hire

Accounting Principals has partnered with an excellent Manufacturing Company in the Hauppauge, NY Area. They are looking to staff for an Accounts Payable Specialist.

Position Summary: The Accounts Payable Specialist will have the responsibility for timely and accurately vouchering and payment of vendor invoices for goods and services. 

Duties & Responsibilities include but are not limited to

  • Process invoices, verify information, investigate differences in prices, etc.
  • Voucher vendors bills performing 3way match within ERP
  • Voucher non-vendor bills ensuring proper GL account and department (i.e. PSEG, Fedex/UPS, etc.)
  • Generate Open Purchase Order Receipt Report- Review, Investigate and coordinate with Purchasing and Shipping department
  • Manage overall payment process:
  • Perform monthly Aging Report review. Prioritize and prepare payment schedule
  • Pull invoices for payment, print checks and match to invoices
  • Get checks signed and prepare mail
  • Process miscellaneous and vendor pre-payment check requests
  • Prepare/mange Vendor Prepayment schedule and coordinate with purchasing/vendor for prompt resolution
  • Assists with accounting records and ledgers by reconciling monthly statements and transactions
  • Work closely with Internal/external Audit request – Assist with all audit requests
  • Work closely with Accounting Supervisor in development of Cash Flow forecast
  • Prepare and maintain a schedule of vendors qualified for 1099. Review with accounting supervisor and coordinate issuance of 1099 with Tax Accountants
  • Send out W-9’s for new vendors; provide tax exempt forms as needed
  • Establishes and maintains relationships with new and existing vendors. Respond to their phone calls or e-mails
  • Mentor less experienced team members
  • Assists with other projects as needed
  • Qualifications Required:

  • BS/BA in Accounting or related BS/BA degree with equivalent experience
  • Knowledge of GAAP and basic accounting principles
  • Minimum 5+ year prior experience
  • Must be proficient in Microsoft Office with high concentration in Word and Excel.
  • Ability to solve practical problems
  • Knowledge of accounting software. Net Suite experience a plus
  • Familiarity with audit compliance
  • Excellent verbal and written skills

  • Equal Opportunity Employer/Veterans/Disabled

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