Accounts Payable Clerk

  • Location
    Napa, California
  • Category
    Accounts Payable
  • Job reference:
    US_EN_5_849435_2856810
  • Job type
    Direct Hire

Accounting Principals is currently working with a prominent engineering construction company construction to fill a permanent in-office Accounts Payable Role located in Napa, CA! The role entails all activities in the Accounts Payable function. The ideal candidate has solid understanding of GAAP, SOX 404 controls and basic accounting principles. You should also be a team player with excellent verbal and written communication skills. If you are interested in a fantastic career, apply today!

PRIMARY FUNCTION:

Performs all accounting tasks related to one or more projects within our home office & related company departments. Working in the area of accounts payable, purchase orders and construction job cost.

DUTIES:

  1. Responsible for all activities in the accounts payable function to processes supplier invoices for specific job sites as follows:
    1. Verifies that invoices have been matched to appropriate supporting documentation such as Purchase Orders and delivery tags and that they have been properly approved.
    2. Verifies unit pricing against a purchase order.
    3. Validates the cost codes against the budget and if invalid, requests clarification from the Project Manager.
    4. Verifies that sales tax has been properly applied, accrues use tax if applicable.
    5. Enters invoice into accounting system applying it to the appropriate commitment when applicable.
    6. Review’s vendor statements and follows up on any past due invoices.
    7. Requests W9 and SSC form from new suppliers when applicable.
  1. Review subcontractor Pay Apps, correct errors by working with vendor and Project team members, verifies required documents before payment is processed including:
    1. Insurance is current
    2. Bond has been received (or follows alternate procedures if waived),
    3. Certified Payroll obligations are met
    4. Proper recording of retainage
    5. Releases for Sub and any 2nd tier suppliers are received
    6. All other contractual obligations of the subcontract have been met
    7. Rejection of invoice back to vendor if not correct and send pay app instructions.

3. Meet AP deadlines while ensuring Month End Accrual list is completed accurately and assist Bookkeepers on research involved to get their accruals completed as well.

4. Ability to reclass journals in job cost when necessary.

5. Solid analytical and problem-solving skills, with a bias for action to handle escalated vendor issues for Bookkeepers.

6. Assist in monitoring key controls and metrics to improve processes

7. Completes and submits vendor Credit Applications as needed or requested.

8. Back-up to Accounts Payable Manager for Accounts Payable Aging weekly review prior to check run processing and Accounting email and mail routing.

9. Deposit checks to bank as needed

10. Handles special projects or other assignments as designated by the Accounts Payable Manager and Controller including annual audit support, internal and external.

SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE:

Educational and experience requirements include:

  • AA degree or trade related education in accounting plus 2 years experience in a construction or manufacturing environment doing full charge accounts payable (an understanding of job costing is highly desirable).
  • Solid understanding of US GAAP, SOX 404 controls, and basic accounting principles a must.
  • Excellent communication skills both verbal and written and the ability to multi-task and problem solve are essential.
  • Strong team player, capable of working cross functionally with teams, fostering a positive work environment.
  • Experience working with intercompany and/or a joint venture company.
  • Vista by Viewpoint, Microsoft Excel (Pivot tables and VLOOKUP), proficient in Word, and Outlook, and Vista, Viewpoint or other ERP systems is preferable.
  • P-card, ExpenseWire, Concur, and PNC Active Pay experience a plus.
  • Flexible and able to work in a growing diverse company.
  • Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.accountingprincipals.com/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records



    Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.accountingprincipals.com/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

    Please apply with your CV to:

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