$80-85K annual salalry with bi-annual discretionary bonus
Hybrid work schedule (on site 2-3days/wk
San Francisco, CA 94111
About this Role
The Accounting Specialist is responsible for the project billing process, including responding to client inquiries, verifying employee’s chargeable time; in accordance with the established accounting standards and billing policy. This position is also responsible for full cycle accounts payable, including processing invoices, expense reports, and payment disbursements. Additionally, the individual will support accounting with billing and project management.
Project billing, specific to client contracts
Collate and distribute monthly draft invoices, assist with client billing, and issue invoices to clients
New project set-up and database management
Input monthly in-house logs
Contract research and tracking
Assist in special projects and research
Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Project Manager.
Mail or email final invoices and file consultant and client invoice copies in the billing folder.
Research any unbilled issues to optimize the billing possibilities for the billing period.
Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
Provide the accounts payables team member with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that the Accounting Specialist maintains a continuous line of communication to clear any open issues.
Work with the cash receipts team member to reconcile variances that occur in the application of cash.
Generate and distribute bi-monthly receivables reports and monthly profitability reports.
Prepare special project analyses for the PICs, PMs and others.
Provide year-end support of auditor requirements,
Knowledge, Skills and Abilities
Bachelor's Degree in Accounting from an accredited university
Minimum two (2) years of experience relevant to professional services firms, preferably with experience at an architecture or engineering firm
Thorough understanding of basic accounting concepts and full-cycle accounts payable & accounts receivable
Ability to communicate well with all members of the firm, vendors, and clients
Proficiency with Office 365 and accounting software.
Experience with Deltek Vision or Deltek Vantagepoint is a plus.
Strong time management and organization skills
Able to work with a high-level of accuracy and attention to detail
Strong ability to prioritize and follow through, meet deadlines, and complete tasks in a timely manner within a dynamic work environment
**Vaccination Card required on start date**
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records
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