Accounts payable role and responsibilities

As an accounts payable specialist, you'll be asked to perform accounting and clerical tasks for the maintenance and processing of accounts payable transactions. In addition, you also may:

  • Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
  • Clarify any questionable invoice items, prices or receiving signatures
  • Obtain proper information and/or data regarding invoice payments
  • Assemble invoices to be completed for payment
  • Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable),
  • Review invoices and requisitions for satisfactory payment approval
  • Check vendor files for any previous payments and assign voucher numbers
  • Maintain copies of vouchers, invoices or correspondence necessary for files
  • Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
  • Type periodic reports and other records
  • Reconcile bank statements

Accounts payable skill set

  • Organization and prioritization skills
  • Attention to detail
  • Confidentiality
  • Problem solving skills
  • Ability to complete work on schedule


Depending on the job you want, you may need:

  • High school diploma
  • 0-2 years of experience in the field or in a related field
  • Familiarity with accounting programs and software
  • Basic understanding of principles of finance, bookkeeping and accounting

Prepare for these 5 accounts payable interview questions

When you're getting ready to interview for an accounts payable job, practice answering these questions honestly—not just with the answers you think the interviewer wants to hear.

  1. What is a non-PO Invoice?
  2. What steps would you make before making a payment?
  3. What is the difference between EFT and Wire?
  4. Could you tell us about an invoice discrepancy and how you resolved it?
  5. What is the difference between accounts payable and bills payable?

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Similar positions

  • Accounts receivable specialist
  • Billing specialist
  • Accountant
  • Bookkeeper

Career Advancement

Depending on the path, accounts payable specialists can become:

  • Senior accounts payable specialist
  • Accounting clerk
  • Payroll clerk

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