Payroll Lead (RR)
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Job Code: 12000703
Job Location: Houston, TX
Category: Accounting
Industry: Not Specified
Job Type: Direct Hire
Last Updated: 10/29/2009
Payroll Lead Position
The Payroll Team supports the office of the Controller providing best practice standards in the following areas:
· Processing timely and accurate payrolls;
· Preparing required governmental reports and draft responses to inquiries
· Client service approach to employee inquiries
· Reconciling the payroll sub-ledger to the general ledger
· Maintaining a current status on trends, practices and developments in the payroll profession
· Recommends and implements techniques to improve productivity, increase efficiency and enhance controls through technology and streamlined documented business processes.
· Documentation of all duties within the department to ensure effective and efficient staffing and cross-training.
· Liaison with Department of Labor on requests for data and reporting requirements.
The Payroll Lead reports directly to the Payroll Supervisor.
ESSENTIAL RESPONSIBILITIES:
Payroll Processing, Account Reconciliation & Analytical Review
· Liaison between Payroll and Human Resources for both International and Expatriate payrolls.
· Create, maintain and update “ReportSmith” reports.
· Strong business process and technical payroll skills to ensure compliance with government regulations.
· Audit payroll source documents against the “ALPAY016” report, including the impact of 401(k) loan deductions, benefit deduction changes, uplifts, State tax changes, Hypo tax deductions and other changes in ADP.
· Coordinating the bi-weekly reconciliation process (weekly timesheet lockdown, uploads to ADP system, and payroll processing to reconciliation).
· Calculating and processing tax levies and child support claims. Handle stop pays, stale dated checks and misc. research.
Preparing Year-end Payroll Statements
· Key participant supporting year-end preparation, processing and reconciliation of Form W-2’s.
· Process and reconcile W-2 C’s as required
ADP System Support
· Work with CIM (IT) to support ADP pay group and Oracle process initiatives.
· Maintain and monitor the ADP payroll system to ensure accuracy and completeness.
Internal Controls, Process Improvements
· Learn, understand and enhance standardized documentation supporting key payroll processes, including system interfaces between ADP, Oracle and internal Timesheet systems.
· Ensure compliance with current government regulations, provide process recommendations.
Leadership and Problem-Solving
· Assist Payroll Supervisor to assure authority, responsibilities and duties of each Payroll team position are clearly defined and communicated.
· Mentor and provide professional development to payroll professionals through proven experience in motivating, mentoring and training.
· Contribute recommendations to enhance and comply with policies on such matters as garnishments, payroll advances to employees, and processes for tracking “worked-in” locations for state tax purposes.
POSITION REQUIREMENTS
Education: Bachelor’s degree. Degree in Finance, Accounting or business discipline preferred.
Certification: CPP certification is required.
Experience: A minimum of five to six year’s experience in a multi-state payroll team. Minimum of 3+ years supervisory experience with a staff of 3+ employees. Experience with Oracle is a plus. Experience with ADP Enterprise / PayForce.
Skills:
• High energy level, comfortable with a very busy, widely varied position.
• Strong interpersonal skills (participative with operations, project managers and other support functions).
• Meticulous attention to detail, including the ability to perform detailed analytical tasks.
• Outstanding problem-solving skills.
• Ability to work independently with minimal supervision.
• Exceptional mentoring and leadership skills.
• Enthusiastically able to provide calendar and deadline driven results.
PERFORMANCE STANDARDS
· Completion of all tasks within the calendar deadlines provided, including assisting other members of the Payroll Team with assignments, as necessary.
· Accurate, timely payroll submittal.
· Development of recommendations for payroll process improvements, compliance and reporting standards.
· Maintenance of rigorous internal control systems over payroll processes.
Able to work in team environment.
Education:Bachelor's degree. Degree in Finance, Accounting or business discipline preferred. Certificate:CPP certification required.
A minimum of five to six year's experience with multi-state payroll team and 3+years supervisory experience with a staff os 3+employees. Experience with oracle is plus as well as experience with ADP Enterprise/Payforce.
Accounting Principals, Inc. is a member of the MPS Group.